17-0606 June Enhancements

Here are some of the big enhancements just added to Inn-Flow

  • PMS Integration
  • Hide/Show Split Details on the Invoice Approval Page
  • Hide/Show Split Details on the Search Page
  • Credit Card Accounts
  • Write Checks from Enterprise Reimbursement
  • Import Operational Budgets
  • Operating Statement Layout Enhancements
    • Payroll Groupings & Payroll Summary
    • Minor Operated Departments
    • Cost of Sales

PMS Integration

We are continuing to add PMS integration options.  Earlier this year, we added Hilton’s OnQ, and this month we added Marriott’s FOSSE PMS.  We’re now taking requests from existing clients to migrate their Hilton and Marriott hotels to the automated Daily Activity Entry process. 

If you’re interested in using this feature, please create a support ticket and enter “PMS integration” in the subject line.

Hide/Show Split Details on the Approval Page

In Invoice Approval, the home screen now displays only one invoice per row.  You can select the invoice number to view the chart of account details in a pop-up window.  You can also select Show Split button on the top right of the page to show the details of each invoice pending approval.

Hide/Show Split Details on the Search Page

On the search page, you can now Hide split amounts of transactions to consolidate your results.  This can be used to refine search results to only show one transaction total per invoice, withdrawal, deposit or journal entry.  To hide split details select the check box before searching.

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Credit Card Accounts

This new feature allows you to create credit card accounts in Cash Management.  These accounts are similar to the Operating accounts, except that the balance within the account is your credit card liability.  You can enter invoices directly through the standard A/P process and choose to pay them by any of the existing Credit Card Accounts.  When it’s time to pay the Credit Card, those payments are generated as checks or ACH payments from the Credit Card Account.

Inn-Flow is giving a live webinar on June 23rd to explain how these accounts are setup and used.  Register here.

Write Checks from Enterprise Reimbursement

You now have two choices when completing an Enterprise Reimbursement transaction:  Print Check and Print ACH Voucher.  The Print Check option will generate a check directly from the Enterprise Reimbursement page.

Import Operational Budgets

Within Operational Budget, you now have the capability to Import a current budget using the Import/Export budget feature.

Operating Statement Layout Enhancements

New options are available to add further 11th Edition related organization to your Operating Statements.   

Payroll Groups & Payroll Summary

Payroll related sections of the operating statement department can now be organized into groups such as Management Wages, Non-Management Wages, Payroll Taxes, and Employee Benefits.

Besides the organizational improvement, this feature will also allow payroll data to flow to the new Payroll Summary page, which will be the last page of the operating statement. This will provide a single page view of all payroll related expenses.

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To take advantage of this new feature and Payroll Summary page, you’ll need to map each payroll COA to the proper Payroll Group, using the following steps.

  1. Go to Accounting>Administration>Chart of Accounts>COA Classification
  2. Select a payroll COA
  3. Edit the Sub Group 3 to the proper group
  4. Repeat steps 2-3 for all payroll COA’s.

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Best Practice:  Sort the COA list by Sub Group 2 and view all Payroll COA’s together within the COA Classification page.

Minor Operated Departments

Minor Operated Departments is a setting that will collect all minor departments onto a single page in the Operating Statement.  Use this feature for those departments where a detailed view of each COA is not required. 

Here’s an example of how the summary page will display Minor Operated Departments.

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Here’s an example of how the detailed page will display Minor Operated Departments.

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By default, this feature is turned off.  To use this feature, please do the following.

  1. Go to:  Accounting>Administration>Chart of Accounts>COA Classification
  2. Select a COA that is in a department you want to move to Minor Operated Departments.
  3. Select the check box for Minor Operated Department and save.  All COA’s that are linked to that department will now appear on the Minor Operated Departments page. 
  4. Repeat steps 2-3 above for any other departments.

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Cost of Sales

Are you curious what your food expense is as a percentage of the food revenue?  Cost of Sales will provide that data, and this feature can be added to any department. 

Here’s an example of an F&B operating statement detail page with the Cost of Sales section.

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Follow these steps to add Cost of Sales.

  1. Go to:  Accounting>Administration>Chart of Accounts>COA Classification
  2. Select a COA that is in a department you want to add Cost of Sales to.
  3. Select the check box for Cost of Sales and save. 

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*For a full list of enhancements included in this month’s release login to Inn-Flow, open the User Guide, and select the Release Notes section.