Hotel Labor Management Software

Reduce Labor Costs and Boost Productivity with Inn-Flow

Inn-Flow‘s hotel labor management solutions include automated software tools that reduce labor costs, simplify scheduling, and boost productivity. That means you and your team can spend more time focused on your guests.

Easy to use Platform Designed for Hospitality
Hotel Labor Management Software for Any Size Portfolio
Best Hotel Software Solution for Owners, Groups and Enterprises

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Customer Testimonial

"I like that this system was made by hotel owners. It really shows in the reporting as well as the labor portion. Much less labor intensive when doing payroll and inputting missing punches or buddy punches because of smile ID. When we were using the old system, we could see that we had a ton of overtime, but it was very hard to pinpoint."

Chief Financial Office

Dayton, Ohio

Best Software Solution for Hotels

Everything You Need to Streamline Labor Management for Your Hotels

Smart Hotel Labor Management Tools

Boost Employee Productivity

Exceed guest expectations, without excessive staff, by using Inn-Flow's hotel labor models based on forecasts and pre-configured rules. Operate smarter and more efficiently with tools that provide clear insight into your hotel labor needs.

Labor models
Smile iD
Housekeeping Management
Overtime at Risk Alerts
Smart Scheduling

PTO management
Daily approvals

Inn-Flow - Hotel Labor Management Software

Automated Alerts

Improve Communications

With innovative tools designed for hotel labor management, you can simplify scheduling and forecasting. Make it easier for employees to clock in, request time off, and stay informed of scheduling changes.

Inn-Flow - Hotel Labor and Management Software

Labor Models
Payroll Integration
Forecasting & Insights
Smart Scheduling
Housekeeping Management

PTO Management
PMS Integration

Eliminate Labor Waste

Gain Insights and Reduce Labor Costs

Our labor management software for hotels provides tools to accurately monitor employee productivity and reduce labor waste. With a holistic view of labor operations, you can more easily identify uncover opportunities to maximize productivity.

Dashboards
Overtime at Risk Alerts
AI Insights and Support
Automated Smart Notifications
Integrated PTO Management

Easily Create and Update Schedules

Hotel Labor Models

Gain Clarity and Take Action with Real-Time Insights and Budgeting Tools

Get the full picture of your hotel labor needs and quickly identify opportunities to eliminate wast and reduce costs.

Optimize labor usage with established rules and budgets

Labor Models allow you to establish company-wide expectations and rules around labor needs. You can easily create budgets based on specific criteria — day of the week, minutes per occupied room, arrivals, departures and other factors.

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Accurately forecast labor needs

Weekly forecasts, combined with labor models, provide hotel managers with the visibility and insight they need to create appropriate labor schedules and stay under budget.

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Seamlessly integrated solution

The Inn-Flow labor management solution seamlessly connects with your PMS and passes that data through your labor models, allowing you to accurately schedule and forecast your labor needs.

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Biometric Time Clock / Smile ID®

Reinventing how employees punch in and punch out to better control labor costs

Say goodbye to the traditional time clock. We rebuilt it from the ground up to help you better control labor costs. Our biometric time clock — powered by proprietary Smile iD® technology — uses facial recognition to revolutionize the punch in / punch out process.

Easy, secure, and reliable

Facial recognition is more user friendly, more secure, and more reliable than passwords, key cards, and thumb readers.

No more passwords

With sophisticated facial recognition technology, there’s no more need for employees to remember their password. Employees “punch in” with a quick scan of their face.

Eliminate early punching

Set limits on how early employees can clock in before their scheduled shift.

View schedules

Employees can access and view work schedules within the time clock app.

Timesheet approval

Employees can easily view and approve their timesheets and their acceptance is automatically documented.

Declare tips

Employees can declare tips in the time clock app at the end of each shift.

Request time off

An intuitive interface allows employees to request time off. Requests are sent to managers for approval and automatically posted on future schedules once approved.

Knock out buddy punching

More than 75 percent of businesses report problems with co-workers punching in for others. The introduction of Smile iD eliminates buddy punching for good.

Additional Features

Automated Alerts and Enhanced Labor Tools

Automate your hotel labor management processes with an array of features that help you better manage overtime costs, PTO requests and more.

Overtime “At Risk” Alerts

By automatically tracking how many hours an employee has worked and is scheduled to work, managers are immediately alerted to potential overtime risks. This allows schedule adjustments that can lower labor costs.

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Housekeeping Management

Improve productivity with tools that enable you to assign rooms to housekeepers based on custom cleaning service levels and Inn-Flow will provide them with an expected shift end time based on room assignments and pre-configured labor models. Track actual rooms cleaned (including Do Not Disturb rooms) at end of each shift.

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PTO Management

Employees can request paid time off directly from the timeclock. Once approved, requests are automatically incorporated into future schedules. The system keeps track of all paid time off requests and sick leave for each employee.

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Payroll Processing

Inn-Flow’s hotel software offers comprehensive payroll processing services, including payroll tax filing and payments, direct deposit, and W-2s. Payroll data can be directly imported into the accounting system to simplify reconciliation. A dedicated hotel Payroll Specialist provides additional expertise and support.

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Inn-Flow - Hotel Labor, Payroll, and Management Software

Better Employee Communications

Keep employees well informed with automated text and email alerts. Employees are immediately notified when a schedule is published, if there are any changes to their shifts, and when a request for time off has been approved.

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PMS Integrations

Inn-Flow integrates with your PMS to pull statistics like stay overs and departures which are then used in labor models to create perfect labor budgets.

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