Automate your hotel accounting. Accelerate your productivity.

Hotel accounting is a tedious — but essential — function for every business. Accurately tracking revenue and expenses provides valuable insight that allows you to make more informed business decisions at individual properties and across your entire portfolio of properties.

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Added insight into financials = better business decisions

With access to real-time data at your fingertips, you can better monitor the performance of each hotel property. Automated reports make it easy to dive into financial statements and compare the performance of properties across your entire portfolio.

Automated reports delivered to your inbox
Dashboards
Alerts
On-demand reporting
Search entire accounting history

Work smarter and more efficiently

Automated features eliminate tedious and redundant activity, allowing your team to work more efficiently and effectively.

AP automation
Industry-compliant USALI reports
Smart reports deliver real-time data
Bank integration and reconciliation
PMS integration

Credit card dispute tracking
ePay
Enterprise reimbursement
Eliminate journal entry corrections
Double entry accounting is automated

Multiple hotels, one accounting system

As your hotel portfolio grows, Inn-Flow makes it easy to implement a consistent set of accounting processes across all properties. This allows you to capture the same financial information in a standardized manner so you can easily monitor financial performance from one hotel to the next.

Budgeting and forecasting
Invoice management and approval
Credit card dispute tracking
Construction expense tracking
Enterprise reimbursement

Overview alerts
Manager approval of PMS imports

Budgeting and Forecasting

WORRY-FREE FINANCIAL PLANNING BASED ON YOUR UNIQUE KPI’S

Create custom budgets — and eliminate spreadsheets!

Eliminate the need for spreadsheets (pause for celebration!) by creating operational, capital and project budgets directly in Inn-Flow’s accounting software. Allocate and organize data using a variety of factors — by period, per occupied room, hourly wage, or percentage.

Copy budgets from year to year and hotel to hotel

Control your expenses by creating separate capital and project budgets, and by establishing budgets based on cost per occupied room (CPOR) or other measures. Once budgets are created, the system automatically modifies your expense forecasts based on your topline weekly forecast and other factors you choose.

Copy budgets between hotels and years.

Streamline the budgeting process by copying budgets from year to year, or from one hotel to another.

enterprise-reporting

Enterprise Reporting

Make informed decisions with access real-time data

Inn-Flow - Hotel Accounting, Management, and Operations Software

Automated reports deliver timely financial data

Financial reports are automatically generated — no report building required — and delivered straight to your inbox, giving you immediate access to timely and accurate financial data.

Run financials for a single, a group of hotels, or your entire portfolio

Compare performance among all hotels, or a select group of hotels, with real-time data from your hotel’s weekly and monthly Comp Set Performance reports.

Industry compliant reports

All financial reports generated by Inn-Flow are based on the USALi 11th Edition Chart of Accounts to ensure industry standard compliance.

PMS Integrations

Integrate and Monitor Daily Activity

Inn-Flow’s hotel management software seamlessly integrates with your Property Management System (PMS), automatically importing critical data into your accounting system and providing valuable metrics to help drive your budgets and forecasts.

AP Automation

Save Time By Streamlining Invoice Entry and Approvals

Dedicated inbox for emails

Simplify the invoice process with a dedicated email inbox for invoices at each hotel property. Vendors can directly email invoices, and Inn-Flow will automatically enter all invoice details and begin the approval process.

Separate batch scanned invoices

Scan or email multiple invoices at once and Inn-Flow will automatically separate them into individual PDF files for processing and payment.

Automate invoice entry

Process your hotel invoices more quickly by automatically extracting specific information, including vendor name, invoice number, date, item description and amount.

Direct invoices to the right person for approval

Who should approve an invoice? You decide by automatically creating custom rules based on the dollar amount, the department, or other criteria. This simplifies the approval process, provides added control over expenses, and ensures your team stays focused on the issues most important to them.

No fuss vendor payments

Once you approve an invoice, Inn-Flow automatically processes vendor payments using their preferred payment method. With ePay, Inn-Flow automates the vendor payment process for hotel operations and gives you real-time visibility into what invoices have been paid, are outstanding, and are processing.

Secure bank integrations

Securely and seamlessly monitor bank transactions in real-time.

ePay

Pay Vendors Quickly, Accurately and Securely

Access to a trusted payment partner

Inn-Flow partners with Repay, a third-party provider, to manage all of your vendor payments. Once an invoice has been approved, Repay initiates an ACH pull from your bank account and delivers payment to the vendor using their preferred method (ACH, check, etc.).

No cost service

There is absolutely no cost to you for using ePay services. Save time and money by eliminating all transaction costs and the associated workload involved with processing vendor payments.

Easily track and reconcile payments

Inn-Flow allows you to easily track the status of each vendor payment. Payments are automatically batched daily, simplifying the reconciliation process by providing one transaction for each day’s invoices.

Additional features

Inn-Flow’s AI technology streamlines your workflow by automating many repetitive, mundane, and time-consuming accounting tasks.

Bank Sync / Reconciliation Automation

Inn-Flow’s hotel accounting software seamlessly integrates with your bank so you can see all transactions and financial data in real-time. The auto-reconcile feature compares bank line items against existing transactions in the register for daily reconciliation.

Track Credit Card Disputes

Monitor credit card disputes, and the status of each dispute, by property. Track detailed case information, including chargeback notifications and transaction inquiries, and assign a customized processes for resolution, approval, and processing.

Search Entire Accounting History

Find the information you need — quickly and easily — by using keywords, vendor names and dates to search your entire accounting history.

Enterprise Reimbursement (Cash Flow Management)

Make cash flow management more manageable. You can use a single bank account to make payments for multiple hotels and Inn-Flow will automatically assign the expense to the correct hotel and track the amount due for reimbursement.

Eliminate Journal Entry Corrections

See an error on your P&L? Avoid cumbersome journal entry corrections by correcting errors directly in the P&L statement while the accounting period is open.

Customer Testimonial

Inn-Flow has made my job so much easier. With QuickBooks, I was the one receiving and entering all invoices. Now all properties can take on those responsibilities, cutting my workload in half.

Chief Administrative Officer

Irving, Texas

Schedule a demo today

The best way is to see the value that Inn-Flow delivers to hotel operators is to see it in action. Let us walk your team through our software solutions and demonstrate how we can automate your operations, boost your productivity, and reduce your labor costs.

Schedule a Demo

The Inn-Flow System

A Comprehensive Suite of Software Solutions

Inn-Flow is much more than a hotel accounting solution. Take advantage of a complete set of software offerings that bring all of your critical data together into one convenient location.

Accounting

Modernize your accounting with a streamlined, standardized accounting process that improves employee productivity and makes it easy for you to access real-time financial data.

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Labor

Operate smarter and more efficiently with automated hotel labor management tools that help you accurately monitor labor needs and reduce labor costs.

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Payroll

Process payroll with one click of a button. Automated payroll services and dedicated support make it a breeze to process payroll accurately and timely.

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Bookkeeping

Don’t get bogged down with invoice entries and other tedious bookkeeping tasks. Let our AI supported technology and trained support staff handle all of your bookkeeping needs.

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Procurement

Be smarter about what you order. With advanced software that tracks inventory and monitors expenses, you can reduce waste by only ordering what you need, when you need it.

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Sales

Maximize sales revenue with automated tools that track sales activity and ensure your sales team stays focused on key accounts and upcoming opportunities.

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Integrations

To provide you with access to all the data you need in one convenient location, Inn-Flow seamless integrates with industry-leading applications and services.

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Business Intelligence

Make more informed business decisions with dashboards that provide valuable insight into how hotels are performing. Track trends and compare performance between properties.

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