Inventory Management

Prevent F&B Waste

Hotel managers routinely place orders without a good understanding of what they already have in stock. Our purchasing software gives you added control to reduce waste and allows you to better track actual expenses against monthly and annual budgets.

  • Budget creation based on Periodic Automatic Replenishment levels
  • Auto calculate purchase orders
  • Workflow management for inventory, approval, and purchasing
  • Product purchase approval limits
  • Pre-order inventory check
  • Real-time integration with accounting
Inn-Flow - Hotel Procurement and Management Software - Expense Tracking
Control Expenses

Better manage purchasing decisions.

Inn-Flow’s procurement software automates the procurement process to give you added control over purchasing decisions. Determine who can make purchasing decisions, what they can purchase, and what approvals are required.

Create Budgets Based on Periodic Automatic Replenishment (PAR) Levels

Keep your purchases under control by creating budgets that set purchasing limits based on your existing inventory.

Inn-Flow - Hotel Procurement and Management Software - Expense Tracking

Auto Calculate Purchase Orders

Eliminate waste and stay within budget by taking the guesswork out of placing orders. Quantities are automatically calculated based on approved budgets and current inventory levels to ensure you order appropriate quantities of approved items.

Inn-Flow - Hotel Procurement and Management Software

Workflow Management for Inventory, Approval, and Purchasing

Work more efficiently by assigning separate workflows to inventory management, approvals, and purchasing responsibilities. Approvals are restricted to designated roles, and purchase orders are only created with corporate approval.

Inn-Flow - Hotel Procurement and Management Software - Inventory Tracking

Product Purchase Approval Limits

Maintain a list of specific products (and quantities) that each hotel is pre-approved to purchase. Products are automatically separated by vendor to create individual purchase orders that can be tracked and searched by department.

Inn-Flow - Hotel Procurement and Management Software - Inventory Tracking

Pre-Order Inventory Check

Ensure you only order what you need by requiring hotel staff to enter an inventory of products before placing new orders. Our automated replenishment feature ensures you always maintain an ideal level of products and supplies at all times.

Inn-Flow - Hotel Procurement and Management Software - Inventory Tracking

Real-time Integration with Accounting

Monitor your actual monthly and year-to-date expenses — by hotel property or by department — through integration with Inn-Flow’s accounting software. By tracking expenses against actual and adjusted budget totals, as well as view costs per occupied room, hotel managers gain the insight needed to make informed purchasing decisions.

Inn-Flow - Hotel Procurement and Management Software - Expense Tracking
Customer Testimonial
"Inn-Flow has taken the guess work out of our inventory management. The program walks you through a process that makes sense…. Inventory first, check the budget second, and then release the order. It has given my team the guidance to make good procurement choices."
General Manager

Tampa, Florida

Schedule a demo

Learn how Inn-Flow’s procurement software can help you 
make better purchasing decisions and control expenses.

The Inn-Flow System

A Comprehensive Suite of Software Solutions

Inn-Flow is much more than an accounting solution. Take advantage of a complete set of software offerings that bring all of your critical data together into one convenient location.

Inn-Flow - Hotel Management and Accounting Software


Modernize your accounting with a streamlined, standardized accounting process that improves employee productivity and makes it easy for you to access real-time financial data.
Inn-Flow - Hotel Labor Management Software


Operate smarter and more efficiently with automated labor management tools that help you accurately monitor labor needs and reduce labor costs.
Inn-Flow - Hotel Payroll Management and Accounting Software


Process payroll with one click of a button. Automated payroll services and dedicated support make it a breeze to process payroll accurately and timely.
Inn-Flow - Hotel Bookkeeping Services and Accounting Software


Don’t get bogged down with invoice entries and other tedious bookkeeping tasks. Let our AI supported technology and trained support staff handle all of your bookkeeping needs.
Inn-Flow - Hotel Procurement, Management, and Accounting Software


Be smarter about what you order. With advanced software that tracks inventory and monitors expenses, you can reduce waste by only ordering what you need, when you need it.
Inn-Flow - Hotel Sales, Management, and Accounting Software


Maximize sales revenue with automated tools that track sales activity and ensure your sales team stays focused on key accounts and upcoming opportunities.
Inn-Flow - Hotel Management and Accounting Software Integrations


To provide you with access to all the data you need in one convenient location, Inn-Flow seamless integrates with industry-leading applications and services.
Inn-Flow - Hotel Management Software

Business Intelligence

Make more informed business decisions with dashboards that provide valuable insight into how hotels are performing. Track trends and compare performance between properties.